Email To Employer With Resume And Cover Letter

How to email a CV & cover letter

Gone are the days when people would post their CVs with covering letters on (shock, horror) paper, in envelopes. Nowadays you’re more likely to be asked to email them both to your prospective employer, which creates a sort of secondary level cover letter: the contents of the email itself.

But what to include? Never fear, we’re here to help.

1. Save your CV and cover letters as PDF documents

This means they are fixed and can’t be edited/altered by accident at the receiver’s end.

Depending on your word processing software, you may be able to File, Print to Adobe PDF, to save your documents as a PDF. If not, there are programmes you can use to convert a file to a PDF.

Always include your name in the file name, so it’s clear they belong to you.

2. Make sure the subject line is correct

The subject line is one of the most important parts of an email messages when applying for jobs: it should explain to the reader who you are and what job you are applying for. Sometimes a specific subject line is requested in the vacancy advert – always double check as if you send your email with an incorrect line it may not be opened.

Add a Subject to the email message before you start writing the email, that way you won't forget to include it afterwards.

3. Include an email signature

It’s important to include an email signature with all your contact information, people can get in touch with you and you look super professional.

Include your full name, your email address, and your phone number. To add a signature to your email, create one by searching “email signature” in the help task bar of which ever provider you are using.

If you can’t work it out simply, type your contact information (name, email, phone) at the bottom of your message, below your sign-off.

4. Keep it short and sweet

Your attached CV and cover letter are going to do the real talking, so keep the body of the message short, but formal.

Begin with “Dear X” if you know the name of the recipient, otherwise a “Dear Sir/Madam”.

Say you are writing to express your interest in the particular position (make sure you get the job title exactly as stated in the specification) and that you attach your cover letter and CV for their consideration.

Thank them in advance for their time and say that you hope to hear from them soon.

End with the same sign-off you would a formal letter, using “Yours sincerely” if you know their name and “Yours faithfully” if not.

It may look formal for an email but it’s better to be safe than sorry when it comes to your career!

5. Check and send

Before you click Send, send the message to yourself to be sure all the attachments come through and your email is free from spelling/grammatical errors.

Add yourself as a BCC (“blind carbon copy”) by clicking BCC and adding your email address – this way you’ll have an exact replica (at the exact same time) of the email sent to your prospective employers, which might be useful doe future reference.

Click send, and good luck!

Read more:

School leaver CV

School leaver cover letter

Image courtesy of Bench Accounting

8 tips for better email cover letters

If you're emailing a resume, your cover letter will deliver the first impression. These eight tips will help you craft a better email cover letter.

Follow these tips for emailing a cover letter that will get you noticed.

As the saying goes, you don't get a second chance to make a first impression. If you're doing a job search or resume submission via email, the first impression any employer will have is from your cover letter.

When you're asked to email your job application to a company, you can either copy and paste your cover letter into the body of your email, or you can attach it as a file, along with your resume. If you send your cover letter as an attachment, you can send it as either a PDF file or Word document. Here's what else you should you consider when crafting an email cover letter.

How should a cover letter look?

Some tips for writing a cover letter are standard, whether you're e-mailing or snail mailing: Be professional, with correct spelling and grammar, and—very important—do use them. (Here are some cover letter samples if you'd like to get a visual idea.) Other tips pertain only to the electronic medium, and when disregarded, could ruin your chances before your foot is in the door.

Don't waste your subject line

What you write in the subject line can determine whether your letter gets read, according to Lydia Ramsey, business etiquette expert and author of Manners That Sell. "Don't ever leave the subject line of your email blank, and don't waste it by just inserting the job number," Ramsey says. "The subject line should be clear and specific to the job you're looking for." An example: "Bilingual CPA seeks account manager position."

Use standard cover letter protocol

Write your letter as the body of the email and include a salutation (use the receiver's actual name if you know it) and a standard closing. ("Sincerely" or "Warm regards" work well.) Leave blank lines between paragraphs, and use appropriate signature and closing lines.

Include all the information in your signature line you would have on your business card, including snail mail address, phone number and email address. "Remember, your email address doesn't always automatically show up on the receiver's email program," Ramsey says.

Keep it short and dynamic

Managers and recruiters are busy. They want to get the gist of your pitch in 150 words or fewer. The first paragraph is crucial, according to Ramsey. "Hook the reader in the first paragraph by selling him or her your abilities," she says. "Use short paragraphs and short sentences to give a very brief bio on who you are and what you can do for them, and wrap it up in the second paragraph."

Keep it simple

If you write a cover letter in a word-processing program, strip away all formatting and save the file as plain text. The ideal line length is 40 characters. Some email packages automatically do word wrap for you, so your cover letter doesn't arrive in fragments.

Don't get cute. Save emoticons, abbreviations, and wild colors and fonts for your nonprofessional emails. The same goes for humor. Chances are, the reader won't think it's funny, and may even find it irritating.

Be specific

Don't respond to an ad for a copywriter when you're really a graphic designer, says Diana Qasabian, talent director at Syndicatebleu. "It may be the tight job market, but we've been receiving more and more letters responding to a specific job from candidates who are not at all qualified for it," she says.

"We look for specifics in email cover letters, which means skills and abilities," she adds. "Embellishment and fluff are not necessary. It's not necessary to write, 'I'm a hard worker.' That goes without saying."

Keywords are key

Because many companies use applicant tracking systems (ATSes) to find and screen candidates, skill-oriented keywords will boost your chance at being discovered, a recruiter at a large technology company says.

"ATS tools track keywords that identify skill sets," she says. "So even if you're not right for the job you're seeking, strong keywords improve the chance that your cover letter and resume will be retrieved in a future search or be selected for a more appropriate job."

Play by their rules

Take the time to learn the company guidelines for submitting resumes, and follow them. Many companies list these guidelines on their Web sites. Also, don't include attachments unless they are requested. Some companies block all emails with attachments to prevent viruses.

Check it again

Thoroughly spell-check and proofread your email letter. And remember, your email software's spell-checker won't catch grammar mistakes. Send it to a friend first and ask him to check it for content and style. If all your friends are tapped out, or even if they aren't, test your email cover letter by emailing it to yourself, and put yourself in the mindset of an employer when you read it.

Get recruiters' attention

Once your cover letter is polished and ready to go, make sure you get maximum use from it. After all, it'll do you no good just sitting on your computer. You need to get your cover letter in front of the people who are doing the hiring. Could you use some help getting their attention? Join Monster today. As a member, you can upload up to five resumes and cover letters—each tailored to the different kinds of jobs that interest you. Recruiters search Monster every day looking to fill top jobs with qualified candidates, just like you. 


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